Changing your company’s registered address in Nepal is important for every business. Whether you are moving to a bigger office, closer to customers, or just updating old information, it is a legal requirement to keep your official address correct.
The Office of the Company Registrar (OCR) and other government offices keep a record of your company’s address. Wrong or old information can cause missed notices, tax issues, or problems with banks and clients. Updating your address helps your business run smoothly.
This guide will show you step-by-step how to change your company address in Nepal, what documents you need, and common mistakes to avoid.
5 Simple Steps to Change a Company Address
Step 1: Get Board Approval
- Prepare a Board Resolution that clearly states the new address.
- Include the date, time, and names of directors present.
- All directors must sign the resolution and add the company seal.
- Some companies may also need shareholder approval.
Tip: Use the OCR’s official format to avoid rejection.
Step 2: Prepare Required Documents
| Document | Notes |
|---|---|
| Board Resolution | Signed by all directors; clearly states new address and meeting details |
| Application Form | OCR-approved form for address change |
| Updated MoA | Shows the new address; signed and notarized |
| Updated AoA | Shows the new address; signed and notarized |
| Proof of New Office | Rent agreement or ownership document |
| Utility Bill | Recent electricity or water bill (less than 3 months old) |
| PAN/VAT Update Form | For companies registered for tax purposes |
Step 3: Submit Documents to OCR
- Submit all documents through online: https://ocr.gov.np
- Or submit in person at the OCR Office, Tripureshwor, Kathmandu
- Pay the government fee.
Step 5: Verification & Approval
OCR checks your documents and issues a new Company Registration Certificate with the updated address.
Step 4: Inform Other Authorities
After OCR approval:
- Update PAN/VAT at Inland Revenue Department (IRD)
- Update address with your bank(s)
OCR Fees & Timeline
| Authorized Capital | Fee |
|---|---|
| ≤ NPR 10 Million | NPR 1,000 |
| > NPR 10 Million | NPR 5,000 |
Processing Time: 3–7 working days after complete submission
Common Mistakes to Avoid
| Mistake | Explanation |
|---|---|
| Incomplete or unsigned documents | All signatures and company seals must be present |
| Using old OCR forms | Always use the latest forms from the OCR website |
| Not updating tax records | PAN/VAT should be updated immediately after OCR approval |
| Old or invalid proofs | Utility bills or lease agreements older than 3 months may be rejected |
| Skipping shareholder approval | Some companies must submit a special resolution from shareholders |
Tip: Check all documents before submitting to prevent delays or extra costs.
Need Help? Get Expert Guidance
Avoid delays and rejections. Let Mr. Dipendra Shah (10+ years experience) guide you.
WhatsApp / Call: +977 9851 253 180