How to Create a Company Stamp Following OCR Guidelines

Creating a company stamp is one of the important steps after registering your company in Nepal. The stamp represents your company’s official identity and is used on legal documents, invoices, agreements, and correspondence.

In this guide, Company Sewa explains how to design and make a company stamp according to the Office of the Company Registrar (OCR) guidelines in Nepal.

What Is a Company Stamp?

A company stamp is a small circular or rectangular seal that contains your company’s essential details. It’s used to authenticate documents and confirm that the information comes officially from your company.

In Nepal, every registered company is required to have an official stamp before starting operations.

Information Required on a Company Stamp (As per OCR Guidelines)

According to the Office of the Company Registrar (OCR), your company stamp must include the following details clearly and correctly:

1. Company Name – The full legal name as mentioned in your Certificate of Incorporation.
2. Company Registration Number – The unique number provided by OCR during registration.
3. Address – The registered address of the company.
4. “Nepal” Mention – To indicate that the company is registered under Nepali law.

💡 Example:

ABC Trading Pvt. Ltd.
Reg. No.: 123456/2081/82
Kathmandu, Nepal

Stamp Design Guidelines

When creating a company stamp, make sure it follows these design rules:

• Shape: Usually round (circular) or rectangular. Circular is most common in Nepal.
• Size: Recommended diameter is about 4 cm (for circular stamps).
• Color: Blue or red ink is commonly used for official use.
• Font: Use a clear and readable font (avoid fancy or script fonts).
• Language: You can use English, Nepali, or both languages.

Where to Make Your Company Stamp

After your company is registered, you can create the stamp at any stamp shop.
You’ll need to provide:

• A copy of your Company Registration Certificate
• Your PAN/VAT Certificate (if available)

The process usually takes 1 to 2 hours and costs between Rs. 300 to Rs. 600, depending on design and location.

Importance of the Company Stamp

Your company stamp is more than just a rubber seal — it’s an official symbol of authenticity and legal identity. You’ll need it for:

• Signing and approving company documents
• Contracts and agreements
• Banking purposes
• Share transfers and legal filings
• Applications and submissions to OCR or tax offices

Common Mistakes to Avoid

• Misspelling the company name or registration number
• Using old or unclear designs
• Not updating the stamp after a name or address change

If your company information changes (e.g., new address, name change), you must create a new stamp with updated details.