How to Register an Education Consultancy in Nepal (Step-by-Step Guide)

Education consultancies are becoming increasingly popular in Nepal, especially as more students look to study abroad. If you’re planning to start your own education consultancy, it’s important to register your company properly to operate legally and build trust with clients.

In this guide, we’ll walk you through the process of registering an education consultancy in Nepal, including the documents required, government offices involved, and estimated timelines.

Step-by-Step Process to Register an Education Consultancy in Nepal

• Step 1: Choose a Unique Name for Your Consultancy
• Step 2: Reserve the Company Name
• Step 3: Prepare Necessary Documents
• Step 4: Register Your Company with OCR
• Step 5: Register for PAN and VAT
• Step 6: Register with the Local Ward Office
• Step 7: Get MoEST Approval

Step 1: Choose a Unique Name for Your Consultancy

First, Choose unique and professional name for your consultancy. The name should reflect your services and must not be already registered by another business.

👉 Pro Tip: Use terms like “Education Consultancy,” “International Studies,” or “Global Education” to make your services clear.

Step 2: Reserve the Company Name

Visit the Office of the Company Registrar (OCR) website https://camis.ocr.gov.np/login and apply for name reservation.

Once approved, the name will be reserved for 90 days.

Step 3: Prepare Necessary Documents

Prepare the following documents:

• Application for company registration (form)
• Memorandum of Association (MoA)
• Articles of Association (AoA)
• Citizenship copies of shareholders
• Passport-sized photos of directors
• Office rent agreement or ownership documents

If you’re registering as a private limited company (Pvt. Ltd), you’ll need at least one shareholder and one director (can be the same person).

Step 4: Register Your Company with OCR

Submit the documents to the Office of the Company Registrar in Tripureshwor, Kathmandu, or via the online portal. Once verified, you will receive Company Registration Certificate.

Step 5: Register for PAN and VAT

Register your company with the Inland Revenue Office (Tax Office) to obtain a PAN and VAT certificate. VAT registration is mandatory for education consultancies.

Documents Needed:

• Company Registration Certificate
• Office rental agreement or proof of ownership
• Photos of the office premises
• Citizenship copies and photos of directors

Step 6: Register with the Local Ward Office

Obtain a Business Operation License (संचालन अनुमतिपत्र) from your local Ward Office.

Requirements:

• Company Registration Certificate
• PAN Certificate
• Office rental agreement
• Photos of the office

Step 7: Get MoEST Approval

To operate as a licensed education consultancy, you need approval from the Ministry of Education, Science, and Technology (MoEST).

Requirements:

• Completed application form
• Company Registration Certificate
• PAN Certificate
• Office location map and photos
• List of services (e.g., university applications, visa guidance)
• Proof of qualified counselors (e.g., trained staff with relevant certifications or experience)
• Physical infrastructure (minimum space, counseling rooms, etc.)

Process: Submit documents to MoEST. They may inspect your office to ensure compliance before granting approval, which takes 2–3 weeks.

Optional: Join ECAN

You can also register your consultancy with ECAN (Education Consultancy Association of Nepal). This gives your consultancy more credibility and networking opportunities within the abroad study industry.

How Much Does It Cost to Register an Education Consultancy in Nepal?

Here’s an estimated breakdown of costs:

Service	Approximate Cost (NPR)
Company Registration	9,000 – 15,000
PAN Registration	Free
Local Ward Registration	500 – 1,000
MoEST Approval	Varies
ECAN Membership (Optional)	10,000+

These are estimated costs and may vary depending on location and business size.

Frequently Asked Questions (FAQs)

How long does it take to register an education consultancy in Nepal?

The entire process, including OCR registration, PAN, ward office, and MoEST approval, typically takes 2–4 weeks, depending on document preparation and government processing times.

Do I need to register with the Ministry of Education to operate legally?

Yes, MoEST (Ministry of Education, Science & Technology) approval is mandatory to run a legal education consultancy in Nepal.

Can I start my consultancy from a rented office?

Yes. You must submit a rental agreement and office photos during the registration process. Ownership is not required.

Is ECAN membership mandatory?

No, ECAN membership is optional. However, it enhances credibility, provides industry updates, and connects you with other consultancies.

Can foreign citizens open an education consultancy in Nepal?

Foreigners need special permissions and must partner with Nepali citizens. Most consultancies are locally owned due to legal restrictions.

How often do I need to renew my consultancy license?

Business and ward-level licenses are generally renewed annually. MoEST approval may also require periodic inspections or updates.

Can I register multiple branches under one consultancy name?

Yes, but you must register each branch office separately with the ward office and notify MoEST if they offer abroad study services.

Who can help me register my consultancy smoothly?

Company Sewa offers end-to-end consultancy registration services – including company setup, PAN, MoEST approval, and ongoing compliance support.

What taxes does an education consultancy need to pay?

Consultancies must pay income tax, VAT (if applicable), and annual renewal fees. You should maintain proper bookkeeping and hire a tax consultant.