If you plan to import or export goods in Nepal, you must have an EXIM Code. This code is issued by the Department of Customs and is required for all international trade.
At Company Sewa, we make EXIM Code registration simple. But if you want to do it yourself, follow this guide.
What is an EXIM Code?
An EXIM Code is a 13-digit unique number for businesses or individuals involved in international trade. You cannot clear goods through customs without it.
It is also called the Harmonized System (HS) code.
Who Needs an EXIM Code in Nepal?
You need an EXIM Code if you:
- Run a registered business in Nepal
- Import goods from other countries
- Export products internationally
- Handle international trade payments
Why EXIM Code important?
- Legal Requirement: It is mandatory by law for cross-border trade.
- Customs Clearance: Helps customs identify and clear goods quickly.
- Smooth Trade: Ensures hassle-free import and export operations.
Documents Required for EXIM Code Registration
| S.N. | Required Document | Description |
|---|---|---|
| 1 | Citizenship Certificate | Copy of the citizenship certificate of the owner or director. |
| 2 | Company Registration Certificate | Proof of your business registration issued by the Company Registrar Office. |
| 3 | PAN/VAT Certificate | Permanent Account Number (PAN) or VAT registration certificate. |
| 4 | Tax Clearance Certificate | Recent tax clearance document issued by the Inland Revenue Office. |
| 5 | Company Stamp & Letterhead | Official company stamp and printed letterhead used for business communication. |
| 6 | Bank Guarantee | Bank guarantee of NPR 300,000 from your company’s bank. |
| 7 | Bank Recommendation Letter | Letter of recommendation issued by your bank confirming your company’s account. |
5 Steps to Register for EXIM Code in Nepal
Step 1: Prepare All Required Documents
Gather all the documents listed above and double-check them.
Step 2: Visit the Department of Customs
Go to the Tripureshwor office in Kathmandu or apply online: https://exim.customs.gov.np.
Step 3: Fill Out the EXIM Code Application Form
Download the EXIM Code form online or get it at the customs office. Fill in your company details, PAN, type of business, and contact information.
Step 4: Submit Your Application
Submit the form with all supporting documents at the registration desk.
Step 5: Verification and Approval
The Customs Office will verify your documents. If everything is correct, your EXIM Code will be issued within a few working days.
🔁 Note: The EXIM Code must be renewed annually.
How Long Does It Take?
If all documents are correct, approval usually takes 3–5 working days.
Common Mistakes to Avoid
- Submitting incomplete documents
- Using expired tax clearance certificates
- Mismatched company details (name, address, PAN, etc.)
Need Help? Get Expert Guidance
Avoid delays and rejections. Let Mr. Dipendra Shah (10+ years experience) guide you.
WhatsApp / Call: +977 9851 253 180
Frequently Asked Questions (FAQs)
Can I register for an EXIM Code without VAT registration?
No, VAT registration is mandatory.
Is there a fee for EXIM Code registration?
The government does not charge a fee. But third-party service providers may charge for assistance.
What is the renewal fee for an EXIM code in Nepal?
The renewal fee is NPR 1,000.
Do I need to include the EXIM Code on shipping documents?
Yes, it is required for customs clearance.
Can one EXIM Code be used for both import and export?
Yes, the same code is valid for both activities.
What happens if I operate without an EXIM Code?
Without an EXIM Code, your business cannot legally import or export, and you may face customs penalties.
What should I do if my application gets rejected?
Review the rejection reason shown in your EXIM dashboard, correct the issues, and reapply.
Can a consultant help with EXIM registration?
Yes, many firms like CompanySewa.com offer EXIM Code registration services to help you avoid errors and speed up approval.
Is the EXIM Code valid permanently?
Yes, unless your business closes or is deregistered. However, you must renew it annually.