How to Register for an EXIM Code in Nepal

If you’re planning to import or export goods in Nepal, getting an EXIM Code is mandatory. This code is issued by the Department of Customs and is essential for any business involved in international trade.

At Company Sewa, we make the EXIM Code registration process simple and hassle-free. But if you’d like to do it yourself, this guide walks you through everything you need to know.

What is an EXIM Code?

An EXIM Code is a 13-digit unique registration number given to individuals or businesses involved in international trade. Without it, you can’t clear goods through customs in Nepal.

It’s also referred to as the Harmonized System (HS) code.

Who Needs an EXIM Code in Nepal?

You need an EXIM Code if you:

• Run a registered business in Nepal
• Import goods from other countries
• Export products internationally
• Handle international trade payments

Why EXIM Code important?

1. Legal Requirement: Mandatory by law for cross-border trade
2. Customs Clearance: Speeds up the identification and clearance of your goods
3. Smooth Trade: Ensures seamless import/export operations

Documents Required for EXIM Code Registration

Make sure you have these ready:

1. Citizenship Certificate of the owner/director
2. Company Registration Certificate
3. PAN/VAT Certificate
4. Tax Clearance Certificate
5. Company Stamp & Letterhead
6. Bank Guarantee of NPR 300,000
7. Recommendation letter from your bank

Step-by-Step Process to Register for EXIM Code in Nepal

Step 1: Prepare All Required Documents

Gather and double-check all documents listed above.

Step 2: Visit the Department of Customs

Go to the Tripureshwor office in Kathmandu or apply online at: https://exim.customs.gov.np.

Step 3: Fill Out the EXIM Code Application Form

Download the form online or get it at the customs office. Fill in your company details, PAN, business nature, and contact info.

Step 4: Submit Your Application

Submit the filled form along with all supporting documents at the registration desk.

Step 5: Verification and Approval

The Customs Office will verify your documents. If everything is correct, your EXIM Code will be issued within a few working days.

🔁 Note: The EXIM Code must be renewed annually.

How Long Does It Take?

If all documents are correct, it usually takes 3–5 working days for approval.

Common Mistakes to Avoid

• Submitting incomplete documents
• Using expired tax clearance certificates
• Mismatched company details (name, address, PAN, etc.)

Frequently Asked Questions (FAQs)

Can I register for an EXIM Code without VAT registration?

No, VAT registration is mandatory.

Is there a fee for EXIM Code registration?

The government does not charge a fee. But third-party service providers may charge for assistance.

What is the renewal fee for an EXIM code in Nepal?

The renewal fee is NPR 1,000.

Do I need to include the EXIM Code on shipping documents?

Yes, it is required for customs clearance.

Can one EXIM Code be used for both import and export?

Yes, the same code is valid for both activities.

What happens if I operate without an EXIM Code?

Without an EXIM Code, your business cannot legally import or export, and you may face customs penalties.

What should I do if my application gets rejected?

Review the rejection reason shown in your EXIM dashboard, correct the issues, and reapply.

Can a consultant help with EXIM registration?

Yes, many firms like CompanySewa.com offer EXIM Code registration services to help you avoid errors and speed up approval.

Is the EXIM Code valid permanently?

Yes, unless your business closes or is deregistered. However, you must renew it annually.