How to Change a Company Name in Nepal

Changing your company name in Nepal might sound complicated, but it’s actually a straightforward legal process if you follow the right steps. Whether you’re rebranding, merging, or simply want a fresh start, this guide will walk you through how to change your company name in Nepal—legally and smoothly.

5 Easy Steps to Change a Company Name in Nepal

Here’s a simple step-by-step process to change your company’s name in Nepal:

1. Hold a Board Meeting
2. Apply for Name Reservation at OCR
3. Hold a Special General Meeting
4. Submit Application to OCR
5. Get Final Approval and Certificate

Step 1: Hold a Board Meeting

• Call a Board of Directors meeting to pass a resolution proposing the name change.
• Keep minutes of the meeting as proof.
• Decide on at least three alternative names in case your first choice is not approved.

Step 2: Apply for Name Reservation at OCR

• Visit the Office of the Company Registrar (OCR) website.
• Use the “Name Reservation” section to submit your proposed names.
• Make sure your new name:
  • Is unique and not already registered
  • Complies with OCR’s naming guidelines
  • Doesn’t resemble existing company names
• Once approved, the name reservation is valid for 35 days.

💡 Pro Tip: Choose a unique and brandable name that complies with the Companies Act 2063 (2006).

Step 3: Hold a Special General Meeting

• After name reservation, call a Special General Meeting of shareholders.
• Pass a special resolution approving the new company name.
• Approve amendments to the Memorandum of Association (MOA) and Articles of Association (AOA) to reflect the new name.

Step 4: Submit Application to OCR

Now submit a formal application to OCR with the following documents:

Required Documents:

• Application form for name change
• Name reservation approval copy
• Board and General Meeting minutes
• Updated MOA and AOA with new name
• Copy of current company registration certificate
• Government tax clearance certificate

Step 5: Get Approval and New Certificate

• Pay the prescribed fee for name change (OCR charges 25% of the existing registration fee).
• Once documents are verified, OCR will issue a Certificate of Name Change.
• This certificate is your official proof of the new company name.

What to Do After the Name Change

Once your company name is officially changed, here are a few essential follow-up steps:

1. Update MOA & AOA

Ensure all copies of your company’s constitutional documents reflect the new name.

2. Notify Relevant Authorities

Inform all key government bodies such as:

• Inland Revenue Department (IRD)
• Department of Industry (if applicable)
• Tax Office and local authorities

3. Publish a Public Notice

Legally, you must publish a notice in a national daily newspaper, announcing:

• The old name
• The new name
• The effective date of the change

4. Update PAN & VAT Registration

Apply to update your PAN and VAT certificates to reflect the new name.

5. Update Business Materials

Revise all official company materials, such as:

• Business cards
• Letterheads
• Invoices
• Website and social media accounts

6. File Annual Return

Ensure your next annual return filing at OCR reflects the new name.

How Long Does It Take?

The full process typically takes 7 to 14 working days, depending on how quickly you prepare the required documents and get OCR approval.

How Much Does It Cost?

OCR charges 25% of the existing company registration fee.