Before registering a company, it is important to check if the company name is available. This step is mandatory. It involves verifying the name’s availability in the company registrar’s office database.

The Office of The Company Registrar handles the registration and oversight of companies. It maintains a comprehensive database of all registered companies in Nepal.

To verify the availability of a company name in Nepal, you have two options. You can either visit the OCR in person or use online services for a quick and convenient company name check.

3 Simple Steps to Check and Reserve a Company Name Online

Here is a step-by-step guide to check and reserve a company name online in Nepal. Follow these three easy steps:

  • Step 1: Go to the OCR website and look for the ‘Company Online Services‘ option in the website menu.
  • Step 2: If you’re new to the website, sign up. Provide your full name, email address, phone number, and other required information. If you already have an account, simply log in.
  • Step 3: After logged in, click on the ‘Name Check/Name Reservation‘ menu. Fill out the form with details such as the type of company and the name you want to register in Nepali or English. Submit it for approval.

Note: The OCR will review your submission and inform you if the company name is available or not. The process usually takes around 2 to 4 days. Make sure to choose a unique and appropriate name. This will help avoid complications during registration.

8 Key Points to Consider When Reserving a Company Name

1. The company name should be in title case

When choosing and reserving a company name, follow proper capitalization rules. Use title case, where the first letter of each major word is capitalized.

For Example:

  • Correct: Everest Computer Center
  • Incorrect: EVEREST Computer Center

2. The company name should be the same in Nepali and English

For Example: Himalayan Adventure Tours हिमालयन एडवेन्चर टुर्स

In this example, “Himalayan Adventure Tours” is written in English. Its corresponding Nepali version is “हिमालयन एडवेन्चर टुर्स”.

3. The company name must not be used with numbers

Avoid using numbers in the company name. This adds clarity and professionalism.

For Example:

  • Correct: News Twenty Four Nepal
  • Incorrect: News24Nepal

4. Symbols to Avoid

Company names should not include symbols such as colon, semicolon, apostrophe, hyphen, or comma. They should not include any other special characters.

For Example:

  • Correct: Rams Entertainment
  • Incorrect: Ram’s Entertainment

5. Do not use the word “Dot Com” / “(.com)” in the company name

For Example: ABC Dot Com or (Incorrect)

6. Do not use words like ‘A,’ ‘An,’ ‘The,’ ‘New,’ ‘Super,’ ‘Om,’ ‘Nepal,’ ‘International,’ ‘Shree’ before the name

For Example: The ABC Company Nepal (Incorrect)

7. Do not use the names of other countries in the name of the company

For Example: India Restaurant (Incorrect)

8. Ensuring Uniqueness in Company Names

If a company’s name, which has been registered once, sounds same to another, it will not be considered as a different name.

For Example: Mega, Megha, Om – Ohm

Provisions in Companies Act 2063 Regarding Rejection of Company Name

Under the Companies Act 2063 (2006) Nepal, the Office of The Company Registrar has the authority to refuse to register a company under specific circumstances. These circumstances include:

  • Similar or misleading company names will be rejected during registration.
  • Company registration can be rejected if the company name or purpose breaks the law or goes against public interest.
  • Registration is not allowed if the company name was previously canceled or if it has been declared bankrupt according to the law.

3 Essential Steps to Avoid Rejection of Company Names

  1. Before choosing a name for your business, do careful research. Make sure it is unique and not already used by other companies. Taking this proactive step can reduce the risk of rejection.
  2. Make sure the name you want for your company follows the rules set by the Company Registrar. Do not choose a name that could be seen as unfair, inappropriate, or linked to illegal activities.
  3. Learn about the rules of the Company Act 2063 Nepal. Make sure your preferred company name doesn’t break any legal restrictions.

Document Preparation for Company Registration After Verifying and Reserving the Company Name

After verifying and reserving the company name, the next steps involve preparing the necessary documents for company registration. The required documents are as follows:

  • Application Form: A filled application form for company registration.
  • Memorandum of Association (MOA): An Memorandum of Association (MOA) is a legal document that outlines the company’s constitution, objectives, and scope of operations. It should be signed by the promoters of the company.
  • Articles of Association (AOA): The Articles of Association (AOA) contains the rules and regulations for the internal management of the company. Like the MOA, it should be signed by the promoters of the company.
  • Proof of Office Address: Documents proving the registered office address, such as rent agreements or utility bills.
  • Passport-sized Photographs: Passport size photographs of all directors.

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In Nepal, which languages does the company allow for a company name?

In Nepal, you can use either the Nepali or English language for your company name.

Can I change my company name after it’s registered?

Yes, it is possible to change company name after registration. But, the process of doing so may involve filing more paperwork and paying fees.